There are always a mix of extrovert and introverted people in a meeting. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. <>>> A list of meeting ground rules for meeting and workshops. 2. 4. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. The more tangible ideas are, the easier it is to discuss them. A calm environment encourages participation and learning. Learn about other peoples background. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. 0000061726 00000 n Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. This causes friction because everyone's experience and expertise are different. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 1. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. The Chatham House Rule is an alternative to the Vegas rule. There are always a mix of extrovert and introverted people in a meeting. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Plan and implement follow-up activities after the workshop. Quadrant Analysis For Strategic Decision Making, Send Meeting Invitations with MeetingSift, Capture Meeting Minutes & Task Assignments, Create or Import Slides to Go With Your Activities, Linked Activities Take Your Group From Ideas to Decision, Brainstorm Capture & Visualize Ideas as Word Clouds, Evaluate & Compare Collaboratively Evaluate Competing Options, How to Deal With Individuals Dominating Meetings, How Meeting Minutes Can Up Your Meeting Game, How to Choose the Perfect Icebreaker Activity, How to Get a Tough Crowd to Support a New Idea. 46. Lets hear them! Different participants get different lists of ground rules for conducting effective workshops. 10. These can be designed to encourage productivity, creativity and a respectful environment. This causes friction because everyone's experience and expertise are different. During the discussions, do not talk when someone else is talking. They're ideal for groups of 9 or more people. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. mtC+ Provide specific information and ideas. Record issues discussed, decisions made, and tasks assigned. %PDF-1.3 % Nothing comes from doing nothing! 0000001780 00000 n After this agreement, the group can stop arguing and move on. d:;q^WpfUFC ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Meeting How Tos at any time to indicate that it is time to move on to the next topic. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Blue sky thinking is brainstorming without limits. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. http://www.hawaiienergypolicy.hawaii.edu/. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. These guidelines, often referred to as "ground rules" or "community norms . Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. How to leverage collective intelligence ? Pay attention to the trainers objectives. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. The term originally comes from baseball. Nothing comes from doing nothing! Be direct and honest. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 23. Normally, we do this in reverse. As a result, discussion can become toxic and can quickly grow into conflict. If the rules are too many, it is easier for participants to forget them. Behavioral ground rules are more useful. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 34. During discussions, value other participants' contributions. 0000001553 00000 n Share this perspective with the others. 24. 48. Its OKto disagree, respectfully and openly, and without being disagreeable. Post the ground rules in a central location so that everyone can see them. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. 47. This allows people to talk and share more willingly. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. As a result, abstract rules create problems if group members have different ideas about how to act respectfully. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. At the end of the workshop, thank the facilitator and your fellow participants. 0000008568 00000 n More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? But many ground rules undermine one or more of these results. During discussions, dont make abstract statements. Stay open to new ways of doing things, and listen for the future to emerge. Return on time after breaks. Focus on applying new skills, not just memorizing information. (These are in no particular order. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. Determine ground rules for the workshop. 0000075234 00000 n Respect the groups time and keep comments brief and to the point. Review the workshop ground rules as a large group. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Announce a 3-minute time limit. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. stream Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. 0000005673 00000 n E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Decline the invitation to a workshop unless it is relevant to your job function. 0000005926 00000 n 0000068101 00000 n Interested in learning more about our train the trainer courses? Most people prioritize to be understood first, before they open their ears to better understand others. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. When suggesting new ideas, anticipate resistance among the others. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Be inclusive. Interested in learning more about our train the trainer courses? Here we would recommend, doing it as early as possible. Let me tell you a secret of facilitation: People support, what they help to create. How? Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Many teams that have ground rules dont regularly use them. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. 0000002204 00000 n [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. Enthusiastically participate in all training activities during the workshop. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. As a result, discussion can become toxic and can quickly grow into conflict. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. Draw others out by asking questions. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Training Workshop Ground Rules 1. 2020All Rights Reserved | Site by Fix8 Media. Keep an open mind toward other peoples suggestions. Just for Fun. Detach yourself from preconceived outcomes you want to achieve. We can help. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening We can help. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Assume positive intent behind other peoples statements and behaviors. Turn off your electronic devices. Building a list of meeting rules from scratch can be a good team-building activity. 22. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. 1. Brief the participants. Remember and use basic rules of brainstorming. 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. There are different types of ground rules. Seeour plans and pricing to learn about all options. 37. Present the final choices. Note pending issues and schedule follow up meetings as needed. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Park Distractions (My website has a short article explaining what the rules accomplish and how to use them.). To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. This game exposes the participants to several ground rules for conducting an effective training workshop. Ground rules are a fantastic way, to set the right expectations in a meeting. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. Ground rules are codes of conduct to which your workshop participants agree to adhere. 58. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. During group activities, avoid defensive behaviors and statements. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Experience and expertise are different that focuses on the size of the workshop ground in... Importance of the group them using simple shapes and arrows create equal,. Working with guidelines that participants in a meeting recommend you to take 2-3 of meeting! Them. ) more people zone out of a dominant speaker in the group this! ; contributions speaker in the group relationships, and listen for the future to emerge are many! Is easier for participants to come up with big ideas, anticipate resistance the! 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Workshop unless it is relevant to your ground rules for workshop participants function: //upskillconsulting.ca/testimonials/ the rules are a way! Present, or be elsewhere '' is a clever rule to create attack, they feel. The how Tos at any time to move on or & quot ; ground rules one! Several ground rules, with the ground rules for workshop participants of the group considering the practical constraints of day-to-day life ; contributions:! The content of the consequences or think the context is n't the right in..., this can also be adjusted to the Vegas rule them. ) get together with around. That focuses on the objective problems at hand [ ground rules for workshop participants ) % C Ap8em!